Fair Park

City of Canfield Rotary Community Building Rental Application

General Information

Fair Park Rotary Community Building
320 Oak St.
Canfield, Ohio 44406

Company or organization information

• Name of Company/Organization
• Address
• City
• State
• Phone
• Email

Responsible user or agent information

• User/Agent Responsible
• Address
• City
• State
• Phone
• Email

Rental Information

Reservation will be declined if there is a conflict with any city-sponsored events.

• Date Requested
• Type of Event
• Time Requested; select one of the following:
  • 8:00AM – 4:00 PM
  • 5:00PM – 11:00PM
  • All Day

Building Features

Building Features: The Rotary Fair Park Community Building has heating and air conditioning and can accommodate up to one-hundred (100) people per fire code without table and chair set up. The building also features a full service kitchen with refrigerator and two (2) electric stoves/ovens for heating and warming only; no heavy cooking or frying is permitted. Separate men’s and women’s restroom facilities, a charming fireplace (aesthetic only) and coat closet. There are onsite trash facilities and a large parking area for easy access to building entrances and plenty of space to park your guests.

Tables and Chairs are available for use are as follows; (100) Padded Chairs, (10) Six Foot Round Tables, and (7) Eight Foot Rectangle tables.

Renters are not required to put away tables and chairs after using them. If renter does pack away tables and chairs please return the tables and chairs in the manner in which you found them. Pay close attention to the signs located in the coat closet.

Reservation Information and Security Deposit

Security Deposit and Rental Fees: A security deposit of $50.00 is required on all rentals. The building will be cleaned and inspected after each rental to indicate that no damage exists as well as uncleanliness or disarray. Your security deposit if refunded after the City has received the inspection report for the cleaning company. If the building is damaged, the amount to repair such damage or cleaning will be deducted from the $50.00 deposit. If this amount is not sufficient to cover the expense, the individual or entity that made the reservation is liable for additional payment in an amount deemed necessary by the City to repair or clean.

Reservations are First Come/First Serve Basis

A reservation is not considered accepted until this Agreement is signed and payment is received. Reservations shall be made during regular office hours; Monday through Friday between the hours of 8:00am and 4:30pm and cannot be made more than one year in advance. You may arrange for an appointment to view the building prior to rental

Cancellation and Return of Fees

Reservations are NOT TRANSFERRABLE. Cancellation and return of fees is permitted with notification in writing seven (7) days or more prior to the event. Late cancellations will result in forfeiture of your rental fee.

Conditions for Rental

Renter must be 21 years of age to rent the facility. Renter agrees to defend and hold the City of Canfield harmless from and to indemnify the City against any and all claims or liability for any loss, damage or injury arising out of the use of the building. The City reserves the right to require liability insurance which lists the City as an additional insured for the term of the rental. At the City’s option you may be required to obtain and pay a security officer (acceptable to City) to be present during the period of the rental.

Keys for the building are obtained at the Police Department on the day of your rental, please be prepared to show receipt of reservation or proper identification to obtain the keys.

As renter, you agree to be personally responsible for the cost of repairs and/or cleaning necessitated by significant damage to the Rotary Community Building. By signing this application you acknowledge that you have received a copy of the Rules and Regulations (page 3) and will adhere to them. Property damage caused by decorations, food, or insufficient cleaning of premises may result in the forfeiture of the security deposit and you will also be obligated to pay any additional charge for extra clean up or repair of damage to the premises. The undersigned herby agrees to comply with all conditions set forth within this document.

Application acknowledgement and payment information

• Signature of Application
• Date
• Amount of Payment
• Payment method; select Check or Cash

Building Rules and Regulations

The list below is an outline of the Rotary Community Building rules and regulations, please read carefully in order to ensure compliance. If you have any questions, please contact City Hall at 330-533-1101 during regular business hours Monday – Friday 8:00 am – 4:30 pm.

• No Smoking is allowed.
• No Alcoholic beverages of any kind.
• No gambling; bingo and other games or scheme of chance allowed.
• No retail sales
• Children and teenagers must be accompanied by adult chaperones or sponsor at all times.
• No profane language
• No disorderly conduct
• Parking in grass or any non-asphalted surface is prohibited.
• No equipment involving open flames or flamed dishes
• The use of nails, tacks, staples, etc. is not permitted to secure decorations. All decorations must be removed prior to leaving the facility. No confetti or glitter is allowed.
• Trash must be dumped in the onsite dumpster before leaving the facility.
• Any type of heating equipment must be approved by the Cardinal Joint Fire District in advance of your rental.
• Candles are allowed on tables for food service. Candles must be supported on non-combustible materials and also approved by the Fire Chief.
• The Fireplace is for aesthetic only and cannot be used.

Warning: Violation of the above or any of the Rules & Regulations of the Canfield Park Board will result in criminal charges. All applicants are asked to read the rules and adhere to all regulations.